What is a Cover Letter and why it’s Needed?
A cover letter is a one-page document accompanying your resume when applying for a job, and this cover letter guide will break down how to be sucessful. It serves as an introduction to the employer, highlighting your qualifications, enthusiasm, and why you’re the right fit for the role. While your resume outlines your experience, the cover letter personalizes your application and allows you to tell your story.
I’ll be honest—I dread writing cover letters. I’d much rather explain my accomplishments in person and talk about why I’m a great fit for the job. I didn’t put much effort into them for a long time, but I’ve learned that a cover letter can make or break your first impression with a hiring manager. I’ve made mistakes, like always addressing it to “To Whom It May Concern”—a common misstep that makes your application feel generic. But with the right approach, a dull cover letter can become a powerful tool that sets you apart. This guide will help you turn a dreaded task into a skill that boosts your chances of landing the job.
Cover Letter Structure
1. Header
At the top of your cover letter, include:
- Your name, phone number, email, and location (city and state)
- The date
- The hiring manager’s name, title, company name, and company address
2. Introduction
Start with a strong opening that captures attention. Mention the position you’re applying for and express enthusiasm. If you have a referral or connection to the company, mention it here.
Example: “Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position at [Company Name]. With my background in [your field or expertise], I am confident in my ability to contribute to your team’s success.”
3. Body Paragraphs
Use one to two paragraphs to highlight your qualifications. Focus on:
- Relevant Skills & Experience – Connect your experience to the job requirements, look on the job posting, and look for the skill they’re looking for.
- Achievements – Use quantifiable results to showcase your impact.
- Why This Company? – Show that you’ve researched the company and aligned with its mission.
Example: “In my previous role at [Company Name], I led a project that increased efficiency by 30%, saving both time and resources. My experience in [specific skill] and passion for [industry] align with [Company Name]’s commitment to innovation.”
4. Closing Paragraph
Wrap up your letter with a strong closing statement. Reiterate your enthusiasm for the role, express interest in an interview, and thank the employer for their time.
Example: “I would welcome the opportunity to further discuss how my skills and experience align with this role. Thank you for your time and consideration. I look forward to hearing from you.”
Sincerely,
[Your Name]
Cover Letter Tips & Common Mistakes to Avoid
Do:
✅ Tailor your cover letter to each job application.
✅ Keep it concise (no more than one page).
✅ Use a professional and friendly tone.
✅ Show enthusiasm and confidence.
✅ Use bullet points (if necessary) to highlight key achievements.
Avoid:
❌ Repeating your resume verbatim.
❌ Using a generic or overly formal tone.
❌ Addressing it as “To Whom It May Concern.”
❌ Including irrelevant details.
❌ Sending it without proofreading for errors.
Customizing Your Cover Letter for Different Jobs
Each job application should have a unique cover letter. Adjust it by:
- Emphasizing skills that match the job description.
- Mentioning the company’s values and how you align with them.
- Using keywords from the job posting to pass applicant tracking systems (ATS).
Example of a Cover Letter
Some Outside Sources
https://www.indeed.com/career-advice/resumes-cover-letters/how-to-format-a-cover-letter-example
https://www.uncp.edu/sites/default/files/2018-12/Cover%20Letter%20Guide.pdf